ELYRIA SYSTEMS
INSTAGRAM RESPONSE SYSTEMS FOR AESTHETIC PRACTICES
Make Instagram Inquiries Easier to Handle
Elyria Systems helps independent Med Spas and aesthetic practices create a more consistent way to handle Instagram comments and inquiries — from the first response through qualification, booking direction, and human handoff.
THE INSTAGRAM RESPONSE GAP
The inquiry is only the beginning. What happens next matters.
A prospective client comments on a post. Someone sends a DM. Another person asks about availability or pricing. When these inquiries are handled manually, responses can become inconsistent, repetitive, or dependent on who is available. Elyria Systems helps turn those repeatable response tasks into a clearer, more structured process.
COMMENTS
Turn selected comments and campaigns into a defined next step.
INQUIRIES
Give common questions a consistent, approved response path.
NEXT STEPS
Guide appropriate prospects toward booking or human assistance.
WHAT WE BUILD
A response system built around the way your Instagram inquiries arrive.
We design and implement defined workflows for the parts of Instagram inquiry handling that can be made repeatable — while keeping personal and judgment-dependent conversations with your team.
Instagram Comments
Structured responses for selected posts, Reels, and campaigns.
Instagram DMs
Consistent opening responses and defined paths for common inquiries.
Qualification & Routing
Limited, approved questions that help direct inquiries appropriately.
Booking & Human Handoff
Clear routes toward booking or staff involvement when human attention is needed.
Implemented in the practice's own automation environment, typically using ManyChat where appropriate.
START WITH A FREE RESPONSE PREVIEW
See one opportunity in your Instagram response process.
We'll review your public Instagram presence and identify one specific opportunity in the way prospective clients are being guided from inquiry to next step.
01 — REVIEW
We look at your profile, recent content, calls to action, and visible inquiry opportunities.
02 — IDENTIFY
We pinpoint one observable response gap or opportunity.
03 — RECOMMEND
We show you one practical way the response path could be improved.
Message us on Instagram and we'll take it from there.
No obligation. Just one focused observation and a practical recommendation.
HOW IT WORKS
Simple from first review to implementation.
01 — REVIEW
Identify the response workflow worth addressing.
02 — DEFINE
Agree on triggers, approved information, response paths, booking direction, and handoff rules.
03 — BUILD
Implement the agreed workflow in your automation environment.
04 — TEST
Test the intended paths before launch.
05 — HANDOFF
Receive a walkthrough and documentation explaining what was built.
Automation handles defined repeatable tasks. Clinical questions and patient-specific matters remain with your qualified staff.
ENGAGEMENT OPTIONS
Start with one workflow. Expand when the opportunity is clear.
Start with a specific response problem and expand into a broader system when there is a clear reason to do so.
Instagram Single-Campaign Response Workflow
$500
A fixed-scope implementation for one specific Instagram post, Reel, promotion, or campaign.
Includes:
• One entry trigger
• Opening response
• Up to two response branches
• Approved informational responses
• Booking CTA or human handoff
• Basic tagging
• Testing
• Walkthrough and documentation
100% upfront. The $500 is credited toward a qualifying $2,500 Response Conversion System within 30 days of the $500 workflow's delivery.
Instagram Inquiry Response Conversion System
$2500
A broader response system focused on one defined Instagram inquiry path — for example, comments and Story replies, or direct inquiries. Additional entry points, including Facebook, are scoped and priced separately. Payment is due before work begins.
Includes:
• Structured opening responses
• Basic qualification
• Defined response routes
• Approved information
• Booking direction
• Human handoff
• Tagging
• Testing
• Walkthrough
• Documentation
Not sure where to start? Begin with the free Response Preview.
WHY ELYRIA SYSTEMS
Built around the response problem — not the technology.
Your practice doesn't need another generic automation pitch. It needs a response process that makes sense for the way your Instagram inquiries actually arrive.
SPECIALIST FOCUS
Focused on inquiry-response workflows for independent aesthetic practices.
DEFINED SCOPE
Clear deliverables, boundaries, and responsibilities for every engagement.
HUMAN HANDOFF
Automation handles defined repeatable tasks while your team remains in control.
PRACTICAL IMPLEMENTATION
Workflows are tested, documented, and handed over clearly.
FAQ
Before you get started
Do you replace our receptionist or staff?
No. Elyria Systems structures repeatable response tasks and routes appropriate conversations toward booking or human assistance. Your team remains responsible for conversations requiring judgment, personal attention, or clinical expertise.
Can the automation answer medical or treatment questions?
No. Clinical and patient-specific matters remain with the practice's qualified staff.
Do you guarantee more bookings or revenue?
No. Elyria Systems improves the response process; booking volume, revenue, conversion rates, and platform performance cannot be guaranteed.
Do I need ManyChat before starting?
You don't need ManyChat set up before we talk. Before implementation begins, you'll create your own ManyChat account (billed directly to you, not through us) and add us as a collaborator — we'll walk you through it.
Will you need my Instagram password?
No. The practice retains ownership of its accounts and provides the appropriate platform permissions or team access required for implementation.
What happens after the free Preview?
You'll receive a short look at your public activity and a simple sketch of how it could work. If the opportunity is relevant, we can then discuss the appropriate paid workflow. There is no obligation to continue.
SEE HOW IT COULD WORK
See how your Instagram inquiries could be handled.
Start with a free Response Preview.
No obligation.
